How I organize my projects is itself a constant project-in-progress.
Sometimes I surprise myself with the levels of nerdiness I reach.
Since I wrote my one-year goals two weeks ago, I’ve been thinking a lot about organization, especially:
- Useful past strategies.
- Like hand-drawn tables of studio production phases in my sketchbook.
- Strategies for collaborations.
- Should I try Asana, Trello, or Google Sheets for collaborative task management? I experimented and I still don’t know. (Sometimes apps are too much, with the upgrades, gamifying, notifications.)
- The simplest way to decide what to do next.
- My one-year goals and weekly checklists are in Evernote, but every few days I hand-write a simplified checklist on a scratchpad. It’s great. Better than an app.
- I try to use the urgent/important matrix, and the bias for the urgent but not important rings true for me: “Why Your Brain Tricks You Into Doing Less Important Tasks” by Tim Herrera (NY Times, July 9, 2018).
- How to maximize your focus.
- If you can, reserve your most productive hours in the day for your creativity- and focus-intensive art tasks (thanks Creative Capital and Mihaly Csikszentmihalyi).
- I’m still struggling with how to minimize distractions (and how not to get slot-machine-addiction on mobile devices).
- I’m also trying to get better at resetting when my focus nosedives.
- How to strategize longterm, ambitious projects with lots of contingencies.
I’ll share photos and screen shots of these periodically, in a new blog category, Organization.
Today’s Organization Moment: A Custom 13-month Calendar
Doing graphic design is sometimes a curse, because it makes me more intolerant about how information is presented. Calendars that break months into discrete chunks don’t make any sense to me. Time doesn’t work that way.
For project management, I like to think in terms of weeks. For example, it helps me to plan if I know an exhibition opens in 10 weeks, but I’ll be traveling three weeks, leaving seven weeks to production. So I prefer to see months as a continuous flow.